You worked 52 hours. You billed 38.
Law firms lose tens of thousands every month to unlogged time, late invoicing, and matters scattered across four tools. FlowQi gives legal practices one platform for matters, billable hours, client invoicing, and compliance — connected to your bookkeeping and built on a complete audit trail. Capture every six-minute unit. Send invoices the day matters close. Keep every decision traceable.
Billable time shouldn't live in your memory.
I closed a matter last Thursday. The client got the invoice on the 14th of the next month — after I spent a weekend reconstructing time entries from my calendar and inbox. Half the six-minute calls weren't there.
Our three partners each track hours differently — one in the old system, one in a notebook, one 'she'll send it Friday.' Every month the office manager rebuilds the picture. Every month something's missing.
A client called about a conflict last quarter. It took two senior associates and three hours to confirm we were clean. We kept the matter — but the check should have taken ten minutes.
When a partner is out sick, nobody can find the working documents on her matters. They live in her OneDrive, her email, and the old case file — not in a shared system.
We quoted a fixed fee for a complex restructuring. By the time we finished we'd put in 280 hours. Nobody flagged it at 80% because nobody was watching live against the budget.
Law firms don't fail on legal skill — they fail on operations. Unlogged time, late invoices, conflict checks by memory, and matters scattered across Outlook, OneDrive, and a practice management tool nobody fully uses. Revenue leaks through the cracks between systems. Accountability lives in inboxes. The profession's oldest leverage — time — is the one you're tracking worst.
One platform. Matters, hours, clients, and invoices — all connected.
FlowQi is the operations platform for legal practices. Open a matter, log every six-minute increment as you work, run conflict checks in one view, generate itemized invoices in one click, and sync everything to your bookkeeping. Complete audit trail on every matter and every decision.
Stop reconstructing time entries on Sundays. Put every matter in one place.
Book a demoThe case for the managing partner
For the partner who's tired of chasing timesheets on Friday afternoon.
Active matters, hours logged, budget consumed, deadlines approaching — all in one place. The managing partner and every responsible associate see the same live status. No more Friday status calls.
Stop the two-week ritual of assembling invoices from timesheets, spreadsheets, and expense receipts. FlowQi generates itemized client invoices from live matter data — the day the matter closes.
One-click timers from the matter you're in. Manual entry in six-minute units. Week-end catch-up from calendar and email. The small entries that disappear today become revenue tomorrow — typically 15–20% more billable hours per partner.
Every decision, every time entry, every budget revision logged with user, timestamp, and context. Exportable for client audits, supervisory reviews, and internal governance. Accountability built in, not retrofitted.
Open the matter. Log the time. Send the invoice.
Open the matter — client, partner, fee arrangement, budget
Every matter is created with the same structure: client and related parties, responsible partner, fee arrangement (hourly / fixed / retainer), budget or cap, timeline, and linked documents. Takes five minutes. From that moment every hour, document, and decision lives inside the matter.
Log time as you work — six-minute units, one-click timer
Start a timer from any matter. Log manually by day or fill the whole week on Friday. Every entry is billable-by-default with description, partner, and rate. The live progress bar shows hours against budget — with a warning at 80% so you can have the scope conversation with the client before you've eaten the overrun.
Close the matter, send the invoice, sync to bookkeeping
When you're ready, click 'Generate invoice.' FlowQi pulls every six-minute entry, groups them by partner and date, adds disbursements, and produces a compliant, itemized invoice. Send to the client, sync to Exact / AFAS / Moneybird in the same click. Complete audit trail included by default.
Legal practices that closed the gap between hours worked and hours billed
Three partners using three different time-tracking approaches. Office manager spent the first week of every month reconstructing timesheets, reconciling with Outlook calendars, and assembling invoices by hand. Partners estimated 20% of time went unbilled each month.
- Average of 6 extra billable hours per partner per month captured
- Invoice cycle reduced from 3 weeks to 48 hours after matter close
- Office manager recovered first week of every month for higher-value work
We weren't losing work — we were losing hours. FlowQi didn't make us faster lawyers; it made sure the hours we already worked actually showed up on the invoice. That alone paid for the platform in the first quarter.
[Name], Managing Partner · [Firm A]
Matters tracked across Outlook, OneDrive, and a legacy practice management system. Conflict checks took hours. Fixed-fee matters regularly overran with no early warning. Partners ran their own budgets in side spreadsheets.
- Fixed-fee overruns down ~60% after live budget tracking with 80% alerts
- Conflict-check time down from hours to minutes with matter-wide search
- Standardized matter opening across the firm — 40% faster onboarding per case
The moment every partner could see real-time budget consumption on fixed-fee matters, overruns stopped being a surprise. That single change repaid the cost of the platform multiple times in the first year.
[Name], Practice Director · [Firm B]
Legal practices don't need another billing system. They need one place to work.
Most firms run on a patchwork of Outlook, OneDrive, a legacy practice management tool, and Excel. FlowQi replaces the operations layer — matters, hours, invoicing — without ripping out the document and email systems lawyers already live in.
| Feature | Outlook + OneDrive + Excel | Legacy practice management (Clio / Bill4Time) | FlowQi |
|---|---|---|---|
| Unified matter structure | Every partner does it differently | Rigid templates, hard to adapt | One model — configurable per practice area |
| Six-minute unit time capture | Manual in spreadsheet / notebook | Built in, if everyone adopts | One-click timer + week-end catch-up |
| Live matter-budget tracking | Spreadsheet, manual rollups | Periodic, not live | Live — hours vs. budget with 80% alerts |
| Itemized client invoicing | Assembled by hand at month-end | If data is clean in the system | One click from matter to invoice |
| Trust account & retainer tracking | Separate spreadsheet | Varies by vendor | Built in — drawdowns, balances, alerts |
| Conflict check across matters | Memory & ad-hoc search | Limited search, slow | Firm-wide search — parties, entities, matters |
| Bookkeeping sync (Exact / AFAS / Moneybird) | Manual export, re-entry | Depends on vendor | Native sync — invoices and hours |
| Matter-level confidentiality | Depends on OneDrive config | Depends on vendor | Role-based access per matter, full audit trail |
| Time to go live | Already in place, but unstructured | 3–6 month rollout | Live per practice in 1–2 weeks |
Built for the confidentiality every legal practice needs
Client data encrypted in transit and at rest. Role-based access per matter. Never used to train external AI models. DPA and sub-processor list available for compliance officers and DPOs.
Reliable access during filing deadlines, trial prep, and client calls. Incident response SLA and transparent status page — no surprises when the statutory clock is ticking.
Every time entry, document change, and decision logged with user, timestamp, and before/after state. Exportable for client audits, supervisory reviews, and internal partnership governance.
Granular permissions per role and per matter. Ethical walls between conflicting matters. Associates see what they're assigned to. Partners see their practice. Managing partner sees the firm. Confidentiality enforced by the platform, not by convention.
Works with the systems you already run
FlowQi integrates with Microsoft 365, Google Workspace, and the Dutch/European accounting tools law firms use — so you don't rip out the systems of record, you connect them.
Questions law firms ask
What is legal practice management software?
Legal practice management software is a platform that covers the operational workflow of a law firm — matters, billable hours, client invoicing, trust accounting and document management — in one connected system. Instead of stitching together a separate case management tool, time tracker, billing tool and accounting export, firms use legal practice management software so every billable minute flows through to the client invoice. FlowQi is built exactly for that flow — matters, time, billing and client profitability in one workspace.
Does FlowQi meet the confidentiality requirements of a legal practice?
Yes. Client data is encrypted in transit and at rest, and never used to train external AI models. Matter-level permissions let you enforce ethical walls between conflicting matters. DPA and sub-processor disclosures are available for compliance officers. Role-based access means associates only see matters they are assigned to, and partners only see their own practice unless you grant firm-wide view.
How does time tracking work in six-minute units?
FlowQi's default billing unit is six minutes (0.1 hour). You can start a one-click timer from any matter or log manually in 0.1-hour increments. Week-end catch-up lets you reconstruct a whole week in minutes from your calendar and inbox — every entry carries a description, partner, and rate. Billable-by-default with a toggle for pro bono and internal work.
Can FlowQi handle fixed-fee, hourly, and retainer matters?
Yes. Each matter is opened with its own fee arrangement — hourly, fixed fee, or retainer — and FlowQi adapts. Fixed-fee matters track hours against budget with an 80% alert so you flag scope before the overrun. Retainers track drawdowns against the balance. Hourly matters generate itemized invoices from every time entry.
How does it connect to our bookkeeping system?
Native sync to Exact Online, AFAS, Moneybird, QuickBooks, and Xero. Invoices generated in FlowQi flow straight into the accounting ledger — no CSV export, no manual re-entry, no month-end reconciliation ritual. VAT codes, project ledgers, and customer records stay in sync both directions.
Can we run conflict checks across the whole firm?
Yes. FlowQi indexes every matter, party, and related entity across the firm. A conflict check is a single search — type the prospective client or counterparty and see every matter in the firm that touches them. Takes seconds instead of hours. Results are exportable for your conflict-check log.
How quickly can a practice go live?
Most law firms are fully operational on FlowQi within 1–2 weeks. We provide a legal-practice onboarding playbook covering matter templates, billing rules, retainer tracking, and common Dutch/European accounting integrations. Partners can start logging hours on day one; historic matters migrate in parallel.
Every hour you work deserves to show up on a client invoice.
Give your partners and associates one platform to run matters and capture time. Try FlowQi free for 14 days, or book a demo tailored to your practice.