You work for yourself. Every hour you deliver should get paid.
Freelancers lose thousands in revenue every year — not because they don't work hard, but because hours go unlogged, invoices go out late, and five disconnected tools make admin a part-time job. FlowQi connects your clients, projects, hours, and invoices in one place. Less admin. More billable time. Faster payments.
You're losing money every month — and you know it.
I worked 47 hours last week. I invoiced 38. I'm not sure where the other 9 went — calls, small fixes, back-and-forth emails that I never wrote down.
My invoice went out 11 days late this month because I had to piece together the hours from my timer app, my notes app, and memory. By then I'd already started the next project.
I use Toggl for time, Trello for projects, and a Word template for invoices. Every month I manually copy hours into the invoice and hope I haven't missed anything.
A client pushed back on my invoice and I couldn't show them an itemized breakdown. I ended up discounting hours I'd legitimately worked because I had no proof.
I have six active clients. I have no real-time idea which ones are over their budget or which projects are still profitable. I find out at the end of the month when it's already too late.
Research shows freelancers who use fragmented tools lose an average of 36% of their working time to admin. The hours lost to unlogged work, late invoicing, and tool-switching compound into thousands of euros in missed revenue every year.
One tool. Clients, hours, and invoices — all connected.
FlowQi is the all-in-one platform built for freelancers who bill for time. Set your rate per project or per hour, click to log time, hit one button to invoice — and everything syncs straight to your bookkeeping.
Start tracking your hours and invoicing clients today — free.
Try FlowQi freeThe numbers that made freelancers switch
For the freelancer who's been meaning to fix their admin setup for months.
One-click timers and quick manual entry mean no hour goes unlogged. FlowQi tracks time directly on tasks and clients — so every minute of real work finds its way onto the invoice.
Stop rebuilding your invoice from scratch every month. FlowQi pulls every unbilled entry into a draft — itemized, professional, and ready to send. The whole process takes less time than writing one email.
See your billable hours, earned revenue, and outstanding invoices in real time. Know whether you're on track before the invoice goes out — not after.
Toggl, Trello, FreshBooks, and a note app. FlowQi replaces them all. One platform, one login, one monthly fee — and everything actually talks to each other.
Set up a client. Track your hours. Invoice in one click.
Add a client and create your project
Set up a client in FlowQi's CRM, create a project with a budget (hours or fixed fee), and break it into tasks. Takes 3 minutes. From that moment on, every hour you log is automatically connected to the right client and the right project.
Log your hours as you work — see billable totals in real time
Start a timer when you begin work, or log hours manually at the end of the day. FlowQi shows your billable hours per client in real time: how many hours are planned, how many are logged, and how much that's worth at your rate. Budget warnings fire before you go over — not after.
Send a fully itemized invoice in under 2 minutes
When it's time to invoice, open the project and click 'Create invoice.' Every billable entry becomes a line item — date, description, hours, rate, total. Review, adjust if needed, and send. FlowQi tracks when the client opens it, follows up automatically for late payments, and marks it paid when the money arrives.
Freelancers who fixed their admin — and got paid for it
Using Toggl for time tracking and a Word template for invoices. Every month: manually building invoices from exported CSV data. Often missed small items. Invoices went out 1–2 weeks late. Never sure if all hours were billed.
- Invoice time reduced from 3 hours per month to under 15 minutes
- Identified €340 in previously unlogged billable hours in month one
- All invoices now sent within 24 hours of project completion
I had no idea how many hours I was losing. In the first month with FlowQi I found nearly €400 in work I'd done but never billed. That alone paid for years of the subscription.
[Name], UX Designer · Freelance — Amsterdam
5 active clients, no real-time budget visibility. Found out a project had gone over scope only when the client questioned the final invoice. Had to write off hours in an uncomfortable conversation.
- Budget warnings now fired 3 projects before going over scope
- Invoice disputes dropped to zero after switching to itemized billing
- Admin time down from ~6 hours per month to under 90 minutes
The moment a client can see exactly what you billed for — date, task, hours — they stop questioning it. Transparent invoicing changed my client relationships completely.
[Name], Developer · Freelance — Rotterdam
You're already using something. Here's why freelancers switch.
Most freelancers cobble together 3–5 tools that were never designed to work together. FlowQi replaces the whole stack.
| Feature | Toggl + Word invoice | FreshBooks / Harvest | FlowQi |
|---|---|---|---|
| Time tracking per client & project | Good timer, no project link | Good tracking, separate tool | Built in — timer on every task |
| Planned vs. actual hours per project | Hours only, no budget view | Harvest only, limited | Live — budget vs. logged in real time |
| Hours → invoice in one click | Manual copy from export | Harvest yes, FreshBooks manual | Every entry becomes a line item |
| Itemized invoice breakdown | Not with Word templates | Basic in FreshBooks | Date, task, hours, rate — per entry |
| Automated payment reminders | Manual follow-up only | Yes in FreshBooks | Automatic — set once |
| Client & project CRM | Not included | Basic contacts only | Full CRM — clients, history, projects |
| Real-time income overview | Not available | Reports only, not live | Live — billable hours, earned, outstanding |
| Number of tools needed | 3–4 tools minimum | 2 tools, still fragmented | One platform — everything included |
| Price for solo freelancer | Multiple subscriptions add up | €15–25/month base | One affordable monthly plan |
Built for freelancers who own their business
Your client data and invoices are encrypted in transit and at rest. Never used to train external AI models. You own it — export anytime, leave anytime.
Log hours from your phone the moment you finish a call or a session. No more trying to remember at the end of the day.
Fully exportable at any time. Invoices, time entries, client history — yours to take. No lock-in, ever.
Add your first client, create a project, log your first hour. Most freelancers are up and running before their next client call.
Connects with the tools you already use
FlowQi integrates with your accounting software, calendar, and productivity apps — so your invoices flow straight to your bookkeeping.
Questions freelancers ask before switching
What is freelance software and what should it do for me?
Freelance software is a platform that brings the admin side of freelancing — time tracking, project management, client records and invoicing — into one workspace instead of four separate tools. Good freelance software lets you log every billable hour with one click, turn those hours into a detailed invoice in under two minutes, and see in real time which clients are actually profitable. FlowQi is built exactly around that workflow.
Can I track time with both a timer and manual entry?
Yes. Start a live timer when you begin work, or add time manually at any point — per task, per day, or in bulk. Both methods log directly to the project and client, so the billable total is always up to date.
Does FlowQi support both hourly and fixed-price projects?
Yes. Every project can have its own billing model. Hourly projects track time against a rate and generate itemized invoices automatically. Fixed-price projects track your effort internally (so you can see if you're overdelivering) while invoicing a flat fee to the client.
Can I set different rates for different clients or project types?
Yes. Every client and project can have its own hourly rate. Strategy work at €120/h, execution at €85/h, calls at €95/h — FlowQi applies the right rate to the right entries automatically when generating the invoice.
How does the invoice generation actually work?
At billing time, open the project or client in FlowQi and click 'Create invoice.' FlowQi pulls all unbilled time entries, groups them into line items with date, description, hours, and rate, and generates a professional invoice draft. Review it, adjust anything you want, and send directly from FlowQi or download as PDF.
Does FlowQi send payment reminders automatically?
Yes. Set a reminder schedule when you send an invoice — for example, a reminder at 7 days, another at 14 days if still unpaid. FlowQi sends them automatically. You can also see in real time which invoices have been opened, which are overdue, and which are paid.
Can I replace my accounting software with FlowQi?
FlowQi handles invoicing, client management, projects, and time tracking. For full bookkeeping (VAT returns, bank reconciliation), most freelancers connect FlowQi to Moneybird, Exact Online, or similar via our integration — so invoices sync automatically to your books.
Stop losing billable hours. Start getting paid for everything you deliver.
Try FlowQi free for 14 days — no credit card, no setup, no risk.