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From submission to approval in one click
A team member submits the weekly timesheet with one button and the manager is notified. The manager reviews the hours by project and day and approves, and approved hours move on to invoicing.
Timesheets
Team hours, approved. In one workflow.
Chasing timesheet submissions every Friday is nobody's job. FlowQi sends reminders, collects entries, and lets managers approve in one click.
★★★★★
Rated 4.8/5 by early users · No credit card required
Sound familiar?
Timesheet week is the worst week
Collecting, chasing, and approving timesheets takes hours every week. It shouldn't. FlowQi automates the chase and makes approval a single action.
Chasing submissions every week
Every Friday: who hasn't submitted? Reply-all emails. Slack pings. Nobody has time for this.
Approval lives in email
Managers reply 'approved' to emails. There's no audit trail, no history, no export.
Export means rebuild
Getting timesheet data into payroll or invoicing means downloading, reformatting, and re-entering manually.
No overview across the team
You can see your own hours but not the full team picture. Gaps only appear at month end.
The work
From filled in to approved
One flow, without chasing anyone.
What's included
Every tool your team needs for painless timesheets
Timesheets are included in the Time & Resources add-on, collect, approve, and export in one place, without a single email.
📧
Weekly timesheet view
See all team members' hours in a single grid per week. Filter by project, client, or person to drill down.
🗂️
One-click approval workflow
Managers approve individual timesheets or all pending submissions at once. Every approval is logged with a timestamp.
📤
Export to CSV/PDF
Download timesheets in CSV for payroll or PDF for client reporting. Filters carry through to the export.
👁️
Automatic submission reminders
FlowQi reminds team members to submit before the deadline, no manual chasing required.
Pricing model
You pay for the people who track time, not for your whole team
Time & Resources is switched on per person. The rest of your team never sees it on the bill.
Basic
CRM, projects and tasks, for unlimited users
€0
free forever
Core
Roles and permissions, multiple workspaces and Hummy AI. Applies to everyone in your workspace.
+€25
per user per month
Time & Resources
For the people who track hours and get scheduled
+€25
per user per month
Billing
For the people who send invoices, alongside Time & Resources
+€15
per user per month
Four of your ten people track hours? That is 100 euros a month for those four, and nothing for the other six. Also on the free Basic plan.
FAQ
Common questions about FlowQi timesheet software
What is timesheet software?
Timesheet software is a tool that helps teams record, submit and approve weekly hours, per project, per client, per person. It typically includes a week view, submission reminders, manager approvals and exports for payroll or billing. FlowQi takes it further by connecting timesheets directly to projects, time tracking and invoicing, so approved hours flow straight to the invoice.
What's the difference between timesheet software and time tracking software?
Time tracking is the act of logging hours (timer, manual entry). Timesheets are the weekly view where those hours are reviewed, approved and exported. FlowQi covers both in one connected workflow, your team tracks, the week rolls up into a timesheet, a manager approves, and the hours become an invoice line.
How much does timesheet software like FlowQi cost?
Timesheets are included in the time module for team members who actively log hours. No tiers, you pay per user, and only for those who submit timesheets. Managers and reviewers get approval access at no extra cost.
Can I set a custom submission deadline for timesheets?
Yes. You can configure the timesheet week and submission deadline to match your payroll or billing cycle. FlowQi will send automatic reminders to team members before the deadline, and flag anyone who hasn’t submitted once the deadline passes.
Can managers approve timesheets in bulk?
Yes. The approval overview shows all pending timesheets across the team. Managers can review and approve individually, or use the Approve All button to clear the queue in one action. Every approval is logged with a timestamp regardless of how it was processed.
Can I export timesheets filtered by project or client?
Yes. Before exporting, you can filter the timesheet view by team member, project, client, or date range. The export, in CSV or PDF, reflects exactly what you see on screen. This makes it straightforward to pull a client-specific report or prepare data for payroll.
Timesheets your team will actually submit.
Automatic reminders, one-click approval, and instant export, all in one place.