01
Capture every billable minute
Quick calls, small fixes, spontaneous reviews: exactly the hours that disappear. In FlowQi you log them in seconds, from any project or task.
Time & Resources
Your team worked 45 hours. You billed 36.
Service businesses lose an average of 20% of billable hours to poor tracking. FlowQi captures every minute, connected directly to your projects, clients, and invoices. So every hour you work shows up where it should: on an invoice.
★★★★★
Rated 4.8/5 by early users · No credit card required
Billable hours
20%
goes unrecorded in the average service business
Lost revenue
€8k+
per month for a 10-person team with poor time tracking
Month-end speed
3×
faster when hours connect directly to invoicing
Based on FlowQi customer data
Sound familiar?
You're busy. But are you profitable?
Most service businesses are working at full capacity and still leaving money on the table. The hours are being worked. They're just not being captured, or connected to anything that matters.
1 in 5 billable hours disappears
Your team logs the big tasks. But the 15-minute calls, the quick reviews, the small fixes, nobody logs those. They add up to thousands in lost revenue every month.
Your tools don't talk to each other
Time in Toggl. Projects in Monday. Invoices in Exact. Every month is a copy-paste exercise. Something always gets lost between the three.
Estimates never match actuals
You quote 40 hours, deliver 65. You eat the difference quietly. Then wonder at the end of the quarter why the margin wasn't there.
No idea who has capacity
A client asks if you can start next week. You ask around, everyone says they're busy, you guess yes, and two weeks later someone is working 70-hour weeks.
Month-end is a crisis every time
Chasing timesheets. Chasing approvals. Rebuilding everything in a spreadsheet to get it into an invoice. Every. Single. Month.
Profitability is a mystery
You're billing six figures a month. Your costs are somewhere around that. You find out how profitable you actually are when it's too late to do anything about it.
Track time. Plan resources. Send invoices.
Every part of the process, connected in one place.
02
Know where you stand before the overrun, not after
Set a budget per project, as a retainer, a fixed fee or time and materials. FlowQi compares actuals against the plan as hours are logged and alerts at 80 percent, while you can still adjust.
03
Know who has bandwidth before you commit
A client asks if you can start next week. You see real capacity per person, with over-allocation flagged automatically, and commit only to what you can keep.
04
From timesheet to invoice in 60 seconds
Tracked hours already hang off the project budget, so the invoice builds itself from what was actually worked. No rebuilding the month in a spreadsheet.
What's included
Every tool you need to capture, plan, and bill your time
Time & Resources is an add-on for teams that need to track billable hours, plan capacity, and connect time directly to invoicing. Pay only for the team members who actively track time.
One-click timer
Start tracking with one click from any project, task, or contact page. No tool-switching. No context loss. Your timer follows you wherever you work in FlowQi.
Manual time entry
Log time retrospectively at end of day or fill the week in one go. Quick keyboard shortcuts, smart autofill for recent projects and tasks.
Timesheets & approvals
See the full week per team member. Approve or edit before hours are locked. Automatic reminders go out so you're never chasing on Friday afternoon.
Time estimates
Set hour budgets per project or task and see live progress against them. A warning at 80% gives you time to act before you overrun, not after.
Resource planning
See who has bandwidth before committing to a new client. Live capacity view across your whole team, per person, per week, across all active projects.
Direct invoicing
Turn approved hours into an invoice in one click. No exporting, no copy-pasting, no reformatting. Time tracked in FlowQi becomes a sent invoice in minutes.
Pricing model
You pay for the people who track time, not for your whole team
Time & Resources is switched on per person. The rest of your team never sees it on the bill.
Basic
CRM, projects and tasks, for unlimited users
€0
free forever
Core
Roles and permissions, multiple workspaces and Hummy AI. Applies to everyone in your workspace.
+€25
per user per month
Time & Resources
For the people who track hours and get scheduled
+€25
per user per month
Billing
For the people who send invoices, alongside Time & Resources
+€15
per user per month
Four of your ten people track hours? That is 100 euros a month for those four, and nothing for the other six. Also on the free Basic plan.
FAQ
Common questions about FlowQi time tracking software
What is time tracking software?
Time tracking software is a tool that lets teams log hours against tasks, projects and clients, so every billable minute ends up where it belongs. It typically includes timers, manual entry, timesheets, budget alerts and reports. FlowQi takes it further by connecting tracked time directly to projects, resource planning and invoicing, so hours flow from timer to invoice without re-entry.
What's the difference between time tracking software and a time tracking tool?
In practice, the same thing, two names for the category. ‘Tool’ often suggests a lightweight timer app (Toggl, Clockify), ‘software’ suggests a broader platform with timesheets, budgets and billing. FlowQi fits the second description: a connected platform that covers time tracking, resource management and invoicing in one workspace.
How much does time tracking software like FlowQi cost?
Time tracking is included as a per-user module for team members who actively log hours. No tiers, you pay per user, and only for those who track. Read-only access to reports and capacity views is free for everyone else on the platform.
How is FlowQi different from Toggl or Clockify?
Toggl and Clockify are excellent standalone time trackers, but that’s all they are. FlowQi connects your tracked time directly to the project it belongs to, the client it’s billed to, and the invoice that captures it. You stop copying data between three tools and start running your business from one place.
Do all team members need a Time & Resources license?
No. Only team members who actively log time need a paid license. Everyone else, managers reviewing reports, team leads checking capacity, leadership tracking utilisation, gets read-only access at no extra cost. You pay for 4 people who track, not 10 people who happen to have an account.
What happens when a project goes over its time estimate?
FlowQi sends an automatic alert when a project reaches 80% of its time budget, giving you time to act before you’ve overrun. You can review scope, have the conversation with your client, or reallocate hours. You always find out early, not when the invoice is already out.
Can clients see the hours we log on their projects?
Only if you choose to share them. You can invite clients to a read-only project view that shows overall progress without exposing your internal time logs. If you want to show a detailed time breakdown on an invoice, you choose which entries to include.
We already use Toggl. How hard is it to switch?
FlowQi imports your historical data from most time tracking tools including Toggl, Clockify, and Harvest. Your team keeps the same logging habits, timer or manual entry, just inside a tool that connects to the rest of your work. Most teams are fully migrated in under a week.
Is resource planning included in Time & Resources?
Yes. The full resource planner, live capacity view, project allocations, overload alerts, and utilisation reports, is included in the Time & Resources add-on. And any user can view the capacity planner in read-only mode, even without a paid license.
Every hour you work deserves to show up on an invoice.
Stop leaving revenue on the table. FlowQi captures every billable minute and connects it directly to the client, project, and invoice where it belongs.