The right people.
At the right moment.
Stop saying yes to new projects and working out capacity later. FlowQi shows who has bandwidth, who's overloaded, and where the next piece of work should go — before the overtime, not after.
Your team is busy. But who's busy with what?
Most agencies only find out someone is overloaded when a deadline slips. By then the damage is already done — to the project, to the team, and to the client relationship.
'Yes' now. Capacity later.
A client asks if you can start next week. You ask around, everyone says they're busy, you guess yes — and two weeks later the same two people are working 70-hour weeks.
Always the same people overloaded
Your top performers get every new project because they're reliable. They burn out, and the quieter talents don't get the work they could have handled.
Capacity lives in someone's head
The PM knows who's free this week. Sort of. It's in a spreadsheet that's three days old, or not anywhere at all.
Overbooking surfaces too late
You only see the conflict when two projects both need the same designer on the same Wednesday. Now you're rearranging the whole week.
Everything you need to plan a team
One live view of who's doing what, who's available when, and where the next piece of work should land.
Live capacity view
See every team member's availability 4–8 weeks ahead. Real data from logged hours, allocations, and time off — not a spreadsheet someone forgot to update.
Project allocations
Assign team members to projects with hour budgets. Client and internal projects planned side by side — no hidden overload.
Overbooking alerts
Overload flagged automatically in red the moment it happens. Reassign directly from the planner — no separate conversation needed.
Utilisation reports
See billable utilisation per person and per team. Spot who's underbooked, who's stretched, and where to hire or redistribute.
Connected to time tracking
Allocations become logged hours. Logged hours become billable data. No separate capacity tool pretending projects don't have budgets.
Read-only for everyone
Every user can view the capacity planner — even without a paid license. Leadership sees utilisation, PMs plan work, teams know what's coming.
See who has bandwidth before you commit
A client asks if you can start next week. Instead of guessing, you open FlowQi. Real capacity per person, over-allocation flagged automatically, all active projects in one grid. Make commitments you can actually keep — and plan work across the team, not just onto the same two names.
- Per-person capacity 4–8 weeks ahead
- All project allocations in one calendar
- Time off, holidays and leave factored in
- Assign new work directly from the capacity view
Balance work across the team — not onto the same two people
Your best performers get every new project because they're reliable. That's how burnout happens. FlowQi shows workload distribution across the team, so you can redirect work to people with bandwidth — and grow your capacity without hiring.
- Workload per person, per project, per week
- Overload shown in red, under-utilisation in amber
- Reassignment suggestions based on current availability
- Internal projects factored in, not just client work
Catch the conflict before it becomes a crisis
Two projects both need the same designer on the same Wednesday. FlowQi flags the clash the moment it's created — not on Tuesday afternoon when it's a fire. Rearrange, reassign, or have the conversation with the client before anything breaks.
- Clashes flagged automatically as you allocate
- Cross-project view so nothing hides in a silo
- Reallocate in one click — hours follow the person
- Audit trail of changes for PM reviews
Resource management is only useful when it connects
Standalone capacity tools tell you who's free. FlowQi connects that answer to the project, the budget, the hours logged, and the invoice — so planning isn't in a silo.
Resources
Plan who works on what across weeks.
Projects
Allocations tied to milestones and budgets.
Time
Planned hours compared to logged hours.
Reports
Utilisation and profitability in one view.
Invoicing
Billable hours flow to the invoice automatically.
Common questions about FlowQi resource management software
What is resource management software?
Resource management software helps teams plan who works on what, track capacity across projects, and prevent overbooking. It typically includes a live capacity view, project allocations, workload reports and utilisation tracking. FlowQi goes further by connecting resource planning directly to time tracking, project budgets and invoicing — so planning, delivery and billing share one source of truth.
What's the difference between resource management and resource planning?
In practice, the same thing — two names for the same category. 'Resource planning' is often used interchangeably, but some teams reserve it for forward-looking capacity plans, while 'resource management' covers the full cycle: plan, allocate, track, report. FlowQi covers both in one workspace.
How much does resource management software like FlowQi cost?
Resource management is included as a per-user module for team members who need to plan or allocate. No tiers — you pay per user, and only for those who actively plan. Read-only access to the capacity view is free for everyone else on the platform.
How is FlowQi different from Float or Runn?
Float and Runn are strong standalone capacity tools — but they stop at the plan. FlowQi connects that plan to time tracking, project budgets and invoicing. You stop copying data between three tools and start running delivery from one place.
Can I plan both client projects and internal work?
Yes. FlowQi plans client delivery and internal operations in the same workspace. Internal projects count towards capacity just like client work, so you don't accidentally overload the team by forgetting non-billable commitments.
Does FlowQi flag overbooking automatically?
Yes. The moment an allocation pushes someone over their weekly capacity, FlowQi flags it in red. You can reassign directly from the planner, or have the conversation with the client before it becomes a delivery problem.
Can non-users see the capacity planner?
Every FlowQi user gets read-only access to the capacity view — even without a paid license on the time module. Leadership sees utilisation, PMs see capacity, teams know what's coming. You only pay for the users who actively plan or allocate.
Plan the team. Before Monday plans you.
See how FlowQi turns capacity from a guessing game into a live, shared view — across every project, every person, every week.