01
See every task. Move work forward without a meeting.
One shared board with every task in the project: who owns it, where it stands and what is blocking it. Drag a card to change status and the milestone moves with it.
Project Management
Deliver projects.
Not status updates.
From kickoff to invoice, FlowQi gives your team one place to plan milestones, run tasks, track time, and close billing. No more juggling three tools to answer 'where are we?'
★★★★★
Core module, built for agencies running client delivery
Delivery friction
Projects don't fail on kickoff day. They fail quietly, in week three.
The plan looks fine. The team is working. But without real-time visibility, small slips turn into deadline misses before anyone notices.
Plans live in one tool, work happens in another
The Gantt chart says on track. The actual tasks are scattered across chat, docs, and half-finished spreadsheets.
Delays surface too late
No one flags the milestone that's two days behind until it's already affecting the next one downstream.
Handoffs between teams create black holes
Design finishes. Dev is waiting. Nobody formally passed it over, and three days disappear.
Delivery and billing are always out of sync
Projects close on one system, invoices get built on another. Month-end becomes a reconstruction project.
The work
From single task to delivered project
Three steps, in the same system.
02
Plan the full project. See it move in real time.
Every project gets a timeline with milestones, deadlines and dependencies, so what is at risk shows before it spreads. The schedule updates itself as tasks close.
03
Projects close. Invoices follow. No spreadsheet required.
Every hour tracked against a task flows to invoicing, and approved milestones carry their billable work with them. When the project wraps the invoice is already built.
What is included
Everything a delivery team actually needs
No complexity theater, just the tools that keep projects moving and clients informed.
📅
Milestone planning
Break projects into clear delivery checkpoints. See what's on track, what's at risk, and what needs attention, at a glance.
🔕
Task-level execution
Tasks connect directly to milestones. Complete a task, see the project status update in real time, no manual syncing.
🔀
Time tracking
Log hours on tasks and projects, timer or manual. Every minute is attached to the right scope automatically.
🧾
Shared team view
Every team member sees the same project status. No more 'let me check with the PM' before answering a client question.
🗓️
CRM connection
Projects link back to client accounts. Delivery status, deal context, and client history all in one place.
✅
Invoice-ready output
Tracked time and approved milestones flow straight to invoicing. No spreadsheet reconstruction at month-end.
Pricing model
CRM, projects and tasks are free
Basic is not a trial. It has no end date, and you pay only for what you add.
Basic
CRM, projects and tasks, for unlimited users
€0
free forever
Core
Roles and permissions, multiple workspaces and Hummy AI. Applies to everyone in your workspace.
+€25
per user per month
Time & Resources
For the people who track hours and get scheduled
+€25
per user per month
Billing
For the people who send invoices, alongside Time & Resources
+€15
per user per month
Your whole team can run CRM, projects and tasks without paying. Core comes in when you need roles and permissions, or more than one workspace.
Questions
Common questions about FlowQi project management software
What is project management software?
Project management software is a tool that helps teams plan, run and deliver projects, from kickoff to close. It covers milestones, tasks, deadlines, team capacity and often time tracking. FlowQi goes further by connecting project delivery to CRM, time tracking and invoicing, so the same data flows from proposal to invoice without re-entry.
What's the difference between project management software and a project management tool?
In practice, the same thing, two common names for the category. ‘Tool’ often suggests a lighter task-level app, ‘software’ suggests a broader delivery platform. FlowQi fits the second description: a connected platform that covers projects, tasks, time and billing in one workspace.
How much does project management software like FlowQi cost?
Project management is included for every FlowQi user. No tiers, you pay per user, and only extra for optional modules someone actually activates.
Can I manage both client projects and internal projects?
Yes. FlowQi handles client delivery projects and internal operations in the same workspace. You can separate them by project type, client account, or team, and track budget and time differently for each.
How does time tracking connect to projects?
Every time entry is attached to a task and a project. Hours are categorised as billable or internal, and budget burn is visible throughout, not just at month-end when you’re trying to invoice.
Can I see when my team is over capacity before committing to a deadline?
Yes. FlowQi’s resource view shows real capacity per team member so you can make commitments based on actual availability, not best-case assumptions.
How does invoicing work at the end of a project?
When a project wraps, tracked hours and approved milestones are already in FlowQi. You hand them off to the invoicing module, no spreadsheet, no reconstruction.
Do tasks and projects stay in sync automatically?
Yes. Task completion drives milestone progress in real time. You don’t manually update project status, it reflects what’s actually happening in the board.
Can FlowQi connect to our CRM?
Yes. Projects link directly to CRM accounts so your delivery team always has client context, and your account team can see where active projects stand without asking the PM.
Fewer surprises. Faster invoices. Happier clients.
See how FlowQi connects your project delivery from first brief to final invoice.