Deliver projects.
Not status updates.
From kickoff to invoice — FlowQi gives your team one place to plan milestones, run tasks, track time, and close billing. No more juggling three tools to answer 'where are we?'
Projects don't fail on kickoff day. They fail quietly, in week three.
The plan looks fine. The team is working. But without real-time visibility, small slips turn into deadline misses before anyone notices.
Plans live in one tool, work happens in another
The Gantt chart says on track. The actual tasks are scattered across chat, docs, and half-finished spreadsheets.
Delays surface too late
No one flags the milestone that's two days behind until it's already affecting the next one downstream.
Handoffs between teams create black holes
Design finishes. Dev is waiting. Nobody formally passed it over — and three days disappear.
Delivery and billing are always out of sync
Projects close on one system, invoices get built on another. Month-end becomes a reconstruction project.
Everything a delivery team actually needs
No complexity theater — just the tools that keep projects moving and clients informed.
Milestone planning
Break projects into clear delivery checkpoints. See what's on track, what's at risk, and what needs attention — at a glance.
Task-level execution
Tasks connect directly to milestones. Complete a task, see the project status update in real time — no manual syncing.
Time tracking
Log hours on tasks and projects — timer or manual. Every minute is attached to the right scope automatically.
Shared team view
Every team member sees the same project status. No more 'let me check with the PM' before answering a client question.
CRM connection
Projects link back to client accounts. Delivery status, deal context, and client history all in one place.
Invoice-ready output
Tracked time and approved milestones flow straight to invoicing. No spreadsheet reconstruction at month-end.
Always know where every project stands — without asking.
FlowQi breaks projects into milestones with clear owners and due dates. As tasks close, milestone progress updates automatically. No manual status reports. No 'let me check with the PM' before a client call. Your whole team — and your clients — see the same real picture.
- Milestones tied to task completion, not manual updates
- At-risk milestones flagged before they cascade
- Budget burn visible per phase, not just at close
- Full project timeline in one view
One project view your whole team actually works from.
Shared project boards mean designers, developers, and account managers are all looking at the same status. Handoffs get logged. Dependencies get flagged. Nobody's working from a stale brief or a cached Slack message.
- Assign tasks with clear ownership and deadlines
- Dependency tracking between milestones
- Comments and updates attached to the work, not in email
- Capacity view to balance load across the team
Projects close. Invoices follow. No spreadsheet required.
Every hour tracked against a task flows straight to the invoicing module. Approved milestones carry their billable work with them. When the project wraps, your invoice is already built — you just review and send. Month-end stops being a reconstruction project.
- Billable hours auto-attached to project scope
- Milestone-based billing for fixed-fee projects
- One-click handoff from delivery to invoicing
- Budget vs actual visible throughout the project
Projects run best when everything flows together
FlowQi connects project planning to every other part of your operation — so work never falls through the gaps between tools.
Common questions about FlowQi project management software
What is project management software?
Project management software is a tool that helps teams plan, run and deliver projects — from kickoff to close. It covers milestones, tasks, deadlines, team capacity and often time tracking. FlowQi goes further by connecting project delivery to CRM, time tracking and invoicing, so the same data flows from proposal to invoice without re-entry.
What's the difference between project management software and a project management tool?
In practice, the same thing — two common names for the category. 'Tool' often suggests a lighter task-level app, 'software' suggests a broader delivery platform. FlowQi fits the second description: a connected platform that covers projects, tasks, time and billing in one workspace.
How much does project management software like FlowQi cost?
Project management is included for every FlowQi user. No tiers — you pay per user, and only extra for optional modules someone actually activates.
Can I manage both client projects and internal projects?
Yes. FlowQi handles client delivery projects and internal operations in the same workspace. You can separate them by project type, client account, or team — and track budget and time differently for each.
How does time tracking connect to projects?
Every time entry is attached to a task and a project. Hours are categorised as billable or internal, and budget burn is visible throughout — not just at month-end when you're trying to invoice.
Can I see when my team is over capacity before committing to a deadline?
Yes. FlowQi's resource view shows real capacity per team member so you can make commitments based on actual availability, not best-case assumptions.
How does invoicing work at the end of a project?
When a project wraps, tracked hours and approved milestones are already in FlowQi. You hand them off to the invoicing module — no spreadsheet, no reconstruction.
Do tasks and projects stay in sync automatically?
Yes. Task completion drives milestone progress in real time. You don't manually update project status — it reflects what's actually happening in the board.
Can FlowQi connect to our CRM?
Yes. Projects link directly to CRM accounts so your delivery team always has client context, and your account team can see where active projects stand without asking the PM.
Fewer surprises. Faster invoices. Happier clients.
See how FlowQi connects your project delivery from first brief to final invoice.