Business Management Software: What Is It And Which 6 Tools Are Indispensable?
Business management software consists of tools that help you perform business processes more efficiently. It can be as simple as a task management tool, which allows you to digitally track your tasks. But there are many other tools available, all designed to help you work smarter (not harder).
In this article, you’ll discover which tools are essential for every business and entrepreneur.
Table Of Contents
What is business management software?
Business management software refers to tools that assist in organizing your tasks, projects, accounting, email management, or customer relationships. There’s a tool for every aspect of your business. Some are free (but with limitations), while others are paid (and, in our opinion, often overpriced).
FlowQi’s tools are designed to solve these problems. They are affordable, targeted, and user-friendly. Plus, you can easily extend them and integrate them with other systems or with each other. This way, you only pay for what you truly need.
Who can use business management software?
Any type of business—whether large, medium, or small—can benefit from using business management software, including freelancers and sole traders. In the Netherlands, we are increasingly adopting these tools; within the EU, the Netherlands is at the forefront of digitalization and the use of business software.
“The Netherlands performs well internationally when it comes to digital applications by the business community.”
By 2023, over 79% of SMEs had reached a “basic digital level,” well above the EU average. According to Statistics Netherlands, companies with 10 or more employees are increasingly adopting ICT solutions.
6 Indispensable tools for modern SMEs
1. Project management software
Project management software helps you manage your to-do list, break projects down into smaller tasks, set deadlines, and maintain an overview of what you or your team members need to do and when.
For example, if you run a web design agency, you can use FlowQi’s Project Management Tool to break your projects into phases such as “design,” “feedback,” and “launch.” You can even give your clients access to the tool so they can track the project’s progress, saving you a lot of back-and-forth emails.
2. CRM software
CRM stands for Customer Relationship Management. A CRM tool helps you manage your customer relationships by tracking all your customer data in one system. This includes contact information, communication history, active deals, preferences, and demographic data.
You can even set reminders for follow-ups and integrate your CRM with other tools, ensuring everything works seamlessly. For example, when you add something to your CRM, a task is automatically created in your Project Management Tool—and vice versa.
If you work as a real estate agent, you can use FlowQi to track which homes your clients are interested in and when they’ve scheduled viewings. Our basic package includes the Project Management Tool, CRM, and task management, so you don’t have to constantly switch between different tools.
3. Task management software
Task management software helps you manage tasks more effectively. It doesn’t have to be complex; you can use it for yourself or your team to create task lists, set deadlines, and receive reminders when it’s time to act.
You can also use task management software to automate repetitive tasks without needing technical knowledge—simply create straightforward workflows. With FlowQi, your task management is linked to your CRM and Project Management Tool, so you can immediately see which tasks are associated with a specific client or project.
4. Product management software
If you develop products, you can use Product Management Software to track your roadmap, assign tasks to team members, test products, and organize feedback.
For example, if you create jewelry, you can use the tool to plan your production process, manage material purchases, prepare new collections for your webshop, and present new ideas.
5. Invoicing software
FlowQi Invoicing allows you to generate and automatically send invoices once a project is completed. With this invoicing tool, you can track payments, maintain an organized administration, automatically invoice monthly subscriptions, and send reminders if a customer has not paid yet.
6. Email marketing software
Email marketing is an essential tool for any modern entrepreneur or business. It remains one of the most effective ways to engage and retain customers. With FlowQi’s Email Marketing Tool, you can easily create newsletters, automate campaigns, and analyze your results to maximize success.
Why business management software is a must-have in 2025
Are you in the process of digitizing your business and automating your processes? Or are you considering it? Don’t wait too long. The world is becoming increasingly digital, and customers expect companies to respond quickly—something only possible with the right software.
Moreover, SMEs and freelancers who use modern business management software gain a strong competitive edge. They can work more efficiently, enhance customer focus, and more easily compete with larger companies.
Sign up for our BETA Program
Curious about the capabilities of FlowQi’s business management software? Sign up as a tester for our BETA Program and discover how our tools can boost your efficiency, simplify your workflow, and increase your productivity.