monday.com alternatives: 7 options compared for agencies and service teams

This page is for agencies, consultancies and other service teams that use monday.com or are evaluating it, and want to see what else is available. We compared seven alternatives on starting price, seat minimums, free plan, time tracking and invoicing, and worked out what a team of 10 pays.

FlowQi is our own product, so it is listed first, with its downsides. Every competitor price comes from the vendor’s own pricing page or help center. Pricing checked on 13 September 2026.

Why teams look for a monday.com alternative

monday.com is easy to start with. Boards, dashboards and colour-coded statuses make work visible quickly, which is why many teams choose it. The reasons teams compare other tools are mostly about plans and pricing:

• Paid plans start at 3 seats and are sold in seat buckets, so a team can pay for seats nobody uses.
• Time tracking is only included from Pro, at €19 per seat per month billed yearly. Basic at €9 and Standard at €12 do not include it.
• Resource management is on Enterprise, which is priced on request.
• The free plan is limited to 2 seats and 3 boards.
• CRM, Service and Dev are separate products with their own seat prices, and the Work Management pricing page lists no invoicing.

For teams that mainly need a visual work tracker, none of these are a problem. For service teams that want hours, capacity and invoices together, they add up.

The alternatives

FlowQi

FlowQi is a work platform for service businesses. CRM, projects, tasks, time tracking, capacity planning, quotes and invoices sit in one place, so a client record leads to a project, hours and an invoice. Basic is free for the whole team with no end date and includes CRM, projects, tasks, list, board and calendar views and 500 MB of storage. Core adds roles and permissions, private projects, guest users, Hummy AI, reporting and team dashboards and 100 GB of storage.

FlowQi Basic is free with no minimum seats, Core costs €25 per user per month (€20 billed yearly), Time & Resources costs €25 per user per month only for the people who track time, and Billing costs €25 per user per month only for the people who invoice. Both modules also work on the free Basic plan.

Best for: agencies and service teams that want CRM, projects, hours and invoices connected, without seat buckets or paying for every module on every seat.

Watch out: FlowQi has no accounting integration and no verified integration list yet. It is a young platform with few public reviews. Hummy AI and roles and permissions are only in Core. It is built for service businesses, so teams that want a general work tracker for every department may find it narrower than monday.com.

Read the full FlowQi vs monday.com comparison.

ClickUp

ClickUp is an all-in-one workspace with tasks, docs and many views, which teams configure to their own process. Native time tracking and unlimited storage start on Unlimited. The pricing page lists no invoicing, and Brain AI is a separate add-on.

ClickUp Unlimited costs $7 per user per month billed yearly or $10 billed monthly, Business costs $12 yearly or $19 monthly, no minimum seats are stated, and Brain AI costs $9 per user per month extra.

Best for: teams that want to design their own system and are willing to invest the setup time.

Watch out: on Free Forever, time tracking is only a trial and storage is 60 MB. The flexibility means someone has to own and maintain the setup.

Asana

Asana is a work management tool used for cross-team projects and recurring workflows. Time tracking is included from Starter. Timesheets, user rates and project budgets come with a separate add-on, and the pricing page lists no invoicing.

Asana Starter costs $10.99 per user per month billed yearly or $13.49 billed monthly, Advanced costs $24.99 yearly or $30.49 monthly, no minimum seats are stated, and the Timesheets & Budgets add-on costs $5.99 per user per month billed yearly.

Best for: internal and cross-department projects where clear task ownership matters more than billing.

Watch out: the free Personal plan is limited to 2 users. Portfolio workload starts on Advanced, and capacity planning is Enterprise only.

Wrike

Wrike is a project management platform for structured projects and portfolios, from small teams to enterprises. According to Wrike’s help center, time tracking is available on Business, Pinnacle and Apex. Advanced resource and capacity planning and budgeting are part of Pinnacle, which is priced on request.

Wrike Team costs $10 per user per month for 2 to 15 users and Business costs $25 per user per month for 5 to 200 users, both billed yearly, and Business is only sold as a yearly subscription.

Best for: larger teams running many parallel projects that need structure and reporting.

Watch out: there is no time tracking on Free or Team. Budgeting needs Pinnacle, and the pricing page lists no invoicing.

Smartsheet

Smartsheet organises projects in spreadsheet-style sheets, which suits teams that already plan in Excel. Resource Management is available as an add-on for Business and Enterprise, and its price is not published on the pricing page.

Smartsheet Pro costs $9 per member per month billed yearly or $12 billed monthly for 1 to 10 members, and Business costs $19 yearly or $24 monthly with a minimum of 3 members.

Best for: teams that think in rows and columns and want project plans that feel like a spreadsheet.

Watch out: there is no free plan, only a 30-day trial. Pro is capped at 10 members. Time tracking is not listed in the plan comparison, and the Resource Management add-on is priced through sales.

Notion

Notion combines documents, wikis and databases, and many teams build lightweight project trackers on top of them. The Business plan includes Notion Agent, AI Meeting Notes and Enterprise Search. The pricing page lists no built-in time tracking or invoicing.

Notion Plus costs €9.50 per member per month billed yearly or €11.50 billed monthly, Business costs €19.50 yearly or €23.50 monthly, and no minimum seats are stated.

Best for: teams whose work lives in documents and knowledge bases, with project tracking as a second need.

Watch out: on the Free plan, workspaces with several members get a limited number of blocks. Full AI features start on Business. Any project workflow is something you build and maintain yourself.

Teamwork.com

Teamwork.com is project management built for client work. Time tracking is included on every paid plan. Client invoicing from logged time, time budgets, retainers, capacity planning and HubSpot and QuickBooks integrations start on Accelerate. Quotes are on Optimize, which is priced on request.

Teamwork.com Basics costs $9.99 per user per month and Accelerate costs $24.99 per user per month, both billed yearly, with a minimum of 3 users on Basics and 5 on Accelerate.

Best for: client-service teams that want project delivery and invoicing from hours in one established tool.

Watch out: monthly-billing prices are not shown on the pricing page, where yearly billing is said to save about 29%. The free plan is capped at 5 users and 5 projects. TeamworkAI is included for an introductory period, with usage-based AI credits launching in September 2026.

What a team of 10 pays

The example team has 10 people. 3 of them track time, and 1 sends invoices.

Assumptions: list prices at monthly billing where the vendor publishes them, otherwise yearly billing as marked, excluding taxes and add-ons, checked on 13 September 2026. Without invoicing, the same team on FlowQi Basic pays €75 per month for Time & Resources for 3 people. Outside the EU, FlowQi shows the same amounts in dollars.

How to choose

• You bill clients for hours and want CRM, projects, time and invoices in one place: FlowQi, especially if only part of the team tracks time or invoices.
• You want an established client-work tool with invoicing from logged time: Teamwork.com Accelerate.
• You want time tracking at a low per-user price and like configuring your own setup: ClickUp.
• You run structured internal projects across departments: Asana, or Wrike for larger organisations.
• Your team plans in spreadsheets: Smartsheet.
• Your team works mainly in documents and wikis: Notion.

You can start free on FlowQi Basic, or try Core and each module free for 14 days.