FlowQi vs Monday.com
Monday.com is broad and flexible for any team. FlowQi connects CRM, projects, time and invoicing for service work. Honest, including where Monday wins.
Pricing checked on
In short
Monday is broad. FlowQi is deep where it counts for service businesses.
Monday.com grew from a project tool into a work OS: dashboards for every team’s taste, plus add-on products for Sales CRM, marketing and dev. If breadth is what you want and every department picks its own setup, Monday is hard to beat.
FlowQi solves a different problem: the single spine service businesses actually need. Client record, project, time and invoice, already connected, without add-on products or separate subscriptions.
Key differences
All-in-one vs add-ons
FlowQi brings CRM, project management, time tracking and invoicing together in one platform; time and billing modules are added only for the people who use them. Monday.com requires separate products (Monday Sales CRM, Monday Work Management) with separate pricing for each.
Built for European businesses
FlowQi is built in the Netherlands, with GDPR compliance and Dutch-language support. Your data is hosted in the EU or the US, depending on the FlowQi entity you contract with. Monday.com is a US-based company with European data hosting available as an option.
Pricing transparency
FlowQi offers straightforward pricing: CRM and projects are free for your whole team. Time & Resources (€25 per user per month) is added only for the people who use it, even on Basic, and Billing (€25 per user per month) is added only for the people who invoice, also on Basic. Core (€25 per user per month) is optional. Monday.com’s pricing can increase significantly when adding CRM and other products.
Feature comparison
Both platforms manage projects and tasks, and both track time. Listing that side by side takes half a screen to say you are the same. Below is only where the amount or the condition differs.
| FlowQi | monday.com | |
|---|---|---|
| Free plan | Basic: CRM, projects and tasks, unlimited users | Free, 2 seats maximum |
| Entry price | €0, or €25 per user per month | €9 per seat per month (Basic), billed annually, 3 seats minimum |
| Invoicing | Billing module, +€25 per user | Not available |
| Time tracking | Time & Resources module, +€25 per user | From Pro, €19 per seat |
| AI assistant | Hummy, included in Core | Runs on AI credits per plan |
| Customisability | Fixed structure for client work | Build your own workflows |
The last row is not an oversight. monday.com wins there, and you should know that before you choose.
monday.com pricing checked on 13 September 2026 at monday.com/pricing. Work Management runs from €9 per seat on Basic to €19 on Pro, and every paid plan there has a minimum of 3 seats. Time tracking arrives on Pro. Sales CRM is a separate product from €12 per seat with its own 3-seat minimum, so covering both means two subscriptions.
Who should choose FlowQi?
FlowQi is ideal for small to medium businesses that want one platform for all their operations. If you need CRM, project management, and invoicing without managing multiple subscriptions, FlowQi is the simpler choice.
Who should choose Monday.com?
Monday.com is a strong fit for organisations where each department wants its own views, boards and dashboards: sales, marketing, HR, dev, ops all doing things their own way. The dashboard flexibility and automation library are industry-leading, and the Sales CRM and other products make Monday a credible work OS across a broader organisation than just service delivery.
Ready to try FlowQi?
Start free on Basic, no credit card needed, or try Core free for 14 days.
Frequently asked questions
How does FlowQi pricing compare to Monday.com?
FlowQi Basic is free for your whole team: CRM, projects and tasks. Core is €25 per user per month and adds Hummy AI, roles and permissions, and reporting. Time & Resources (+€25 per user) and Billing (+€25 per user) both work on Basic or Core, and both are charged only for the people who use them. Monday.com starts lower for basic project management but costs significantly more once you add Monday Sales CRM and other products as separate subscriptions.
Can I migrate from Monday.com to FlowQi?
Yes. You import contacts, organisations and projects via CSV, and we help you set things up.
What is the main difference between FlowQi and Monday.com?
FlowQi is one platform for CRM, projects, time tracking, and invoicing: Basic is free, Core is per user, and time and billing are modules for the people who use them. Monday.com splits these into separate products (Monday Work Management, Monday Sales CRM) each with its own pricing.
Is FlowQi better for agencies than Monday.com?
FlowQi is purpose-built for agencies and professional services with a connected workflow from client (CRM) to project to timesheet to invoice. Monday.com is a more general project management tool that serves many industries.
Does FlowQi integrate with the same tools as Monday.com?
No, not at the same scale. FlowQi keeps CRM, projects, time tracking and invoicing in one platform, but it does not yet offer monday.com's integration ecosystem.
Does FlowQi offer GDPR-compliant data hosting like Monday.com?
FlowQi is built in the Netherlands with GDPR-first design. Your data is hosted in the EU or the US, depending on the FlowQi entity you contract with. Monday.com is US-based and offers European hosting as an option on certain plans.
One platform, everything connected
CRM, projects, time tracking and invoicing, fully integrated, no separate tools needed.
FlowQi