FlowQi vs HubSpot
HubSpot starts free but grows into a multi-hub bill. FlowQi is CRM, project delivery, time and invoicing — one platform, one price per active user. No hubs.
One platform, everything included
CRM, projects, time tracking, and invoicing — fully integrated, no separate tools needed.
FlowQiHubSpot vs FlowQi: same starting line, different destinations.
HubSpot starts as a free CRM and scales into Marketing, Sales, Service and Operations Hubs — each a separate subscription, each with its own tier. At enterprise scale, the combined bill can run into five figures per month, which is HubSpot’s actual business model, not an edge case.
FlowQi starts with CRM and adds project management, time tracking and invoicing — all in one platform, one per-user price, no hubs.
Both are legitimate choices. The question is what you’re actually buying over the next three years.
Key differences
Pricing model
HubSpot uses a hub-based pricing model. The free CRM is limited, and adding Marketing Hub, Sales Hub, or Operations Hub quickly scales up costs. Enterprise plans can exceed $1,200/month per hub. FlowQi uses flat per-user pricing starting at EUR 17/user/month with all modules included — no separate hubs, no tiered feature gates.
Built for agencies vs built for everyone
HubSpot serves millions of businesses across every industry. FlowQi is purpose-built for project-based service teams — agencies, consultancies, and studios. This focus means tighter integration between CRM, project delivery, and time tracking.
Time tracking and invoicing
HubSpot does not include native time tracking or invoicing. You need third-party integrations (Harvest, QuickBooks, etc.) to track billable hours and send invoices. FlowQi includes time tracking, timesheets, and invoicing as core modules — connected to projects and CRM records.
Data residency
FlowQi is built in the Netherlands with European data hosting and GDPR-first design. HubSpot offers EU data hosting as an option on certain plans.
Feature comparison
| Feature | FlowQi | HubSpot |
|---|---|---|
| CRM | Included | Free (limited) / Paid |
| Project management | Included | Not included |
| Time tracking | Included | Not included |
| Invoicing | Included | Limited (Payments add-on) |
| Form builder | Included | Marketing Hub (separate) |
| Sales pipeline | Included | Sales Hub (separate) |
| Automation | Included | Operations Hub (separate) |
| Document management | Included | Service Hub (separate) |
| GDPR-first design | Yes | Available |
| Starting price | EUR 17/user/month | Free (limited) to $800+/month |
Who should choose FlowQi?
FlowQi is the better fit if you run an agency or service business and need CRM, project management, time tracking, and invoicing in one place — without managing multiple hub subscriptions or third-party integrations.
Who should choose HubSpot?
HubSpot is a strong choice for marketing-led organisations where inbound marketing, content management and advanced marketing automation are core to the business — and where you have the budget to run Marketing Hub properly. The Marketing Hub itself is genuinely best-in-class, the integrations ecosystem is enormous, and the community and training resources are unmatched. If your business does not track billable hours or manage client projects, HubSpot’s ecosystem may fit better than FlowQi.
Ready to try FlowQi?
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Frequently asked questions
How does FlowQi pricing compare to HubSpot?
FlowQi costs EUR 17/user/month with all modules included. HubSpot's free CRM is limited, and adding Sales Hub, Marketing Hub, or Operations Hub can exceed $1,200/month per hub on enterprise plans. FlowQi has no tiered feature gates.
Can I migrate from HubSpot to FlowQi?
Yes. FlowQi supports importing contacts, deals, and pipeline data from HubSpot. You also gain built-in project management, time tracking, and invoicing that HubSpot does not offer natively.
What does FlowQi include that HubSpot does not?
FlowQi includes native project management, time tracking, timesheets, and invoicing — all connected to CRM. HubSpot requires third-party integrations for time tracking and invoicing, and does not include project management.
Is FlowQi better for agencies than HubSpot?
For agencies that need project delivery, billable time tracking, and invoicing alongside CRM, FlowQi is purpose-built. HubSpot excels at marketing automation and sales for larger organizations but lacks agency-specific workflows.
Does FlowQi have marketing automation like HubSpot?
FlowQi focuses on operational automation — workflow triggers, task automation, and AI-assisted processes. For advanced marketing automation like email campaigns and lead scoring, HubSpot's Marketing Hub is more specialized.
Does FlowQi offer European data hosting?
Yes. FlowQi is built in the Netherlands with GDPR-first design and European data hosting as standard. HubSpot offers EU data hosting as an option on certain plans.