FlowQi vs Asana
Asana aligns teams on work. FlowQi ties that work to hours and invoices. An honest comparison, including where Asana is the better choice.
Pricing checked on
In short
Asana aligns teams on work. FlowQi aligns service businesses on money.
Asana is one of the best task and project management tools out there. Teams stay aligned. Work moves forward. It’s great: right up until the invoice needs to match the hours, and someone has to reconcile Asana with Harvest, with QuickBooks, with a spreadsheet that lives on one person’s laptop.
That’s the stack FlowQi removes. CRM, projects, time tracking and invoicing in one workflow, so the hours you log become the invoice you send.
Key differences
Scope of the platform
Asana is a project and task management tool. It does one thing well: it has time tracking from Starter, but no CRM and no invoicing, so you need separate tools for those workflows. FlowQi brings client records, projects, hours and invoices together in one platform.
Built for project delivery vs task management
Asana excels at organizing tasks, tracking progress, and collaborating within teams. FlowQi goes beyond task management: it connects client relationships (CRM) to project delivery to billing, which is the workflow agencies and consultancies need most.
Time tracking
Asana added native time tracking, available from the Starter plan. What it does not have is the step after it: there is no invoicing, so the hours never become a bill without a second tool. In FlowQi, time tracking sits in the Time & Resources module, and the Billing module turns logged hours into invoices.
Pricing
Asana Starter is $10.99 per user per month billed annually, and Advanced is $24.99. Timesheets and budgets are a separate add-on at $5.99 per user on top of either. FlowQi Basic is free for your whole team, Core is $25 per user per month, and Time & Resources (+$25) and Billing (+$25) are added only for the people who use them, even on Basic.
Feature comparison
Both platforms manage projects and tasks, and both track time. Listing that side by side takes half a screen to say you are the same. Below is only where the amount or the condition differs.
| FlowQi | Asana | |
|---|---|---|
| Free plan | Basic: CRM, projects and tasks, unlimited users | Personal, 2 users maximum |
| Entry price | $0, or $25 per user per month | $10.99 per user per month, billed annually |
| CRM | Included, even on Basic | Not available |
| Time tracking | Time & Resources module, +$25 per user | Native from Starter; timesheets and budgets are a $5.99 add-on, and hours never become an invoice |
| Invoicing | Billing module, +$25 per user | Not available |
| AI assistant | Hummy, included in Core | AI features from Starter |
| Work management at scale | Built for agencies | Proven across thousands of employees |
The last row is not an oversight. Asana wins there, and you should know that before you choose.
Asana pricing and plan names checked on 13 September 2026 at asana.com/pricing. Starter is $10.99 per user per month billed annually and Advanced $24.99. Time tracking is included from Starter; timesheets and budgets are a $5.99 per user add-on; the free Personal plan allows up to 2 users; there is no invoicing and no native CRM.
Who should choose FlowQi?
FlowQi is the better fit if you need more than project management. If your team tracks billable hours, manages client relationships, and sends invoices, FlowQi replaces Asana plus 3-4 other tools.
Who should choose Asana?
Asana is an excellent choice for teams whose primary problem is alignment, not billing, internal product teams, larger organisations where work moves across departments, or service teams that already have accounting and billing handled elsewhere. Its collaboration features, project views and cross-team visibility are genuinely best-in-class. Paired with Harvest for time and QuickBooks for invoicing, it works, if you don’t mind maintaining the stack.
Ready to try FlowQi?
Start free on Basic, no credit card needed, or try Core free for 14 days.
Frequently asked questions
How does FlowQi pricing compare to Asana?
FlowQi Basic is free for your whole team: CRM, projects and tasks. Core is $25 per user per month and adds Hummy AI, roles and permissions, and reporting. Time & Resources (+$25 per user) and Billing (+$25 per user) both work on Basic or Core, and both are charged only for the people who use them. Asana starts at $10.99 per user per month for Starter and includes time tracking there, but it has no CRM and no invoicing.
Can I migrate from Asana to FlowQi?
Yes. You import contacts, organisations and projects via CSV, and we help you set things up. Since Asana does not include CRM or invoicing, the migration mainly involves project data, and you gain CRM and billing capabilities you did not have before.
What does FlowQi include that Asana does not?
FlowQi includes a built-in CRM with sales pipeline, and with the Time & Resources and Billing modules you turn tracked hours into invoices. Asana focuses on task and project management; it has time tracking from Starter, but those hours never become an invoice.
Is FlowQi better for agencies than Asana?
For agencies that need to manage clients, track billable hours, and send invoices, FlowQi is the better fit. It connects the full workflow from CRM to project to timesheet to invoice. Asana has no CRM and no invoicing, so those steps need third-party tools.
Does FlowQi have project views like Asana?
Yes. FlowQi offers list, board and calendar views. With the Billing module you can also invoice the hours logged on a project, which Asana does not do.
Does FlowQi offer European data hosting like Asana?
It depends on the FlowQi entity you contract with: your data is hosted in the EU or in the US. FlowQi is built in the Netherlands with GDPR-first design. Asana is a US-based company that offers EU data hosting on certain enterprise plans.
One platform, everything connected
CRM, projects, time tracking and invoicing, fully integrated, no separate tools needed.
FlowQi