ClickUp alternatives: 7 options compared for agencies and service teams

This page is for agencies, consultancies and other service teams that use ClickUp or are evaluating it, and want to know what else is available. We compared seven alternatives on starting price, minimum seats, free plan, time tracking and invoicing, and worked out what a team of 10 pays.

FlowQi is our own product, so it is listed first, with its downsides. Every competitor price comes from the vendor’s own pricing page or help center. Pricing checked on 13 September 2026.

Why teams look for a ClickUp alternative

ClickUp is a flexible workspace. Spaces, statuses, views and fields can all be shaped to your process. That flexibility is the reason many teams choose it, and it also means someone has to design and maintain the setup.

The pricing facts that come up most often:

• On Free Forever, time tracking is a trial feature and storage is 60 MB. Native time tracking and unlimited storage start on Unlimited, at $7 per user per month billed yearly or $10 billed monthly.
• Business costs $12 per user per month billed yearly or $19 billed monthly.
• ClickUp Brain AI is sold separately at $9 per user per month.
• The pricing page lists no invoicing, so teams that bill clients from hours need a second tool.

None of this makes ClickUp a bad choice. It does mean that teams who want a ready-made client workflow, or who want invoicing in the same place as their hours, often compare other tools.

The alternatives

FlowQi

FlowQi is a work platform for service businesses. CRM, projects, tasks, time tracking, capacity planning, quotes and invoices sit in one place, so a client record leads to a project, hours and an invoice. Basic is free for the whole team with no end date and includes CRM, projects, tasks, list, board and calendar views and 500 MB of storage. Core adds roles and permissions, private projects, guest users, Hummy AI, reporting and team dashboards and 100 GB of storage.

FlowQi Basic is free with no minimum seats, Core costs €25 per user per month (€20 billed yearly), Time & Resources costs €25 per user per month only for the people who track time, and Billing costs €25 per user per month only for the people who invoice. Both modules also work on the free Basic plan.

Best for: agencies and service teams that want CRM, projects, hours and invoices connected, without paying for every module on every seat.

Watch out: FlowQi has no accounting integration and no verified integration list yet. It is a young platform with few public reviews. Hummy AI and roles and permissions are only in Core. It is built for service businesses, so teams that want a generic project tool to shape any way they like may find it narrower than ClickUp.

Read the full FlowQi vs ClickUp comparison.

Asana

Asana is a work management tool used for cross-team projects and recurring workflows. Time tracking is included from Starter. Timesheets, user rates and project budgets come with a separate add-on, and the pricing page lists no invoicing.

Asana Starter costs $10.99 per user per month billed yearly or $13.49 billed monthly, Advanced costs $24.99 yearly or $30.49 monthly, paid plans start at 2 seats, and the Timesheets & Budgets add-on costs $5.99 per user per month billed yearly.

Best for: internal and cross-department projects where clear ownership of tasks matters more than billing.

Watch out: the free Personal plan is limited to 2 users. Portfolio workload starts on Advanced, and capacity planning is Enterprise only.

monday.com

monday.com Work Management is built around boards and dashboards that non-technical colleagues tend to pick up quickly. CRM, Service and Dev are separate monday.com products with their own seat prices.

monday.com Work Management starts at €9 per seat per month billed yearly on Basic, time tracking requires Pro at €19 per seat per month billed yearly, and paid plans start at 3 seats sold in seat buckets.

Best for: teams that want a visual, easy-to-adopt tool for tracking work and status.

Watch out: time tracking is only on Pro and above, and resource management is on Enterprise. Seat buckets can mean paying for seats nobody uses. monday.com shows prices in local currency; the euro prices above are what its pricing page showed us.

Notion

Notion combines documents, wikis and databases, and many teams build lightweight project trackers on top of them. The Business plan includes Notion Agent, AI Meeting Notes and Enterprise Search. The pricing page lists no built-in time tracking or invoicing.

Notion Plus is listed at €9.50 per member per month billed yearly or €11.50 billed monthly, Business at €19.50 billed yearly or €23.50 monthly, and no minimum seats are stated.

Best for: teams whose work lives in documents and knowledge bases, with project tracking as a second need.

Watch out: on the Free plan, workspaces with several members get a limited number of blocks. Full AI features start on Business. Any project workflow is something you build and maintain yourself.

Wrike

Wrike is a project management platform for structured projects and portfolios, from small teams to enterprises. According to Wrike’s help center, time tracking is available on Business, Pinnacle and Apex. Advanced resource and capacity planning and budgeting are part of Pinnacle, which is priced on request.

Wrike Team costs $10 per user per month for 2 to 15 users and Business costs $25 per user per month for 5 to 200 users, both billed yearly, and Business is only sold as a yearly subscription.

Best for: larger teams running many parallel projects that need structure and reporting.

Watch out: there is no time tracking on Free or Team. Budgeting needs Pinnacle, and the pricing page lists no invoicing.

Teamwork.com

Teamwork.com is project management built for client work. Time tracking is included on every paid plan. Client invoicing from logged time, time budgets, retainers, capacity planning and HubSpot and QuickBooks integrations start on Accelerate. Quotes are on Optimize, which is priced on request.

Teamwork.com Basics costs $9.99 per user per month billed yearly or $13.99 billed monthly, and Accelerate costs $24.99 yearly or $29.99 monthly, with a minimum of 3 users on Basics and 5 on Accelerate.

Best for: client-service teams that want project delivery and invoicing from hours in one established tool.

Watch out: yearly billing saves up to 29% compared with monthly billing. The free plan is capped at 5 users and 5 projects. TeamworkAI is included for an introductory period, with usage-based AI credits launching in September 2026.

Trello

Trello is a kanban board tool. Cards move across lists, and the paid plans add more views and admin controls. Its pricing page lists no built-in time tracking.

Trello Standard costs $5 per user per month billed yearly or $6 billed monthly, Premium costs $10 yearly or $12.50 monthly, and the Free plan covers up to 10 collaborators per Workspace.

Best for: small teams that need simple, visual task boards and little else.

Watch out: there is no built-in time tracking, CRM or invoicing. The Free plan is limited to 10 boards per Workspace.

What a team of 10 pays

The example team has 10 people. 3 of them track time, and 1 sends invoices.

Assumptions: list prices at monthly billing where the vendor publishes them, otherwise yearly billing as marked, excluding taxes and add-ons, checked on 13 September 2026. Without invoicing, the same team on FlowQi Basic pays €75 per month for Time & Resources for 3 people. Outside the EU, FlowQi shows the same amounts in dollars.

How to choose

• You bill clients for hours and want CRM, projects, time and invoices in one place: FlowQi, especially if only part of the team tracks time or invoices.
• You want an established client-work tool with invoicing from logged time and a QuickBooks integration: Teamwork.com Accelerate.
• You run internal or cross-department projects and invoice elsewhere: Asana or monday.com.
• Your team works mainly in documents and wikis: Notion.
• You manage many parallel projects in a larger organisation: Wrike.
• You only need simple boards on a small budget: Trello.

You can start free on FlowQi Basic, or try Core and each module free for 14 days.