Increasing Productivity by Doing Less, Here's How It Works

What is productivity anyway?

“I need to be more productive! I need to deliver, finish, and initiate more things!”

Many entrepreneurs believe increasing productivity is about completing as many tasks as possible in the shortest amount of time. After all, time is money, right?

But even if you power through a list of 1,000 tasks in a single day, you may not actually be making progress. You can be busy all day, collapse into bed exhausted, and still wonder: what have I really accomplished?

It’s not about doing more—it’s about doing the right things. That often means crossing tasks off your list rather than adding more.

Why effectiveness is more important than productivity

If you want to increase your productivity, focus on effectiveness. That means working only on tasks and projects that truly help you and your business grow. To do this, you need to strategically decide what to prioritize.

You can spend hours cleaning out your inbox and feel “productive,” but does that actually move the needle?

“Efficiency is doing things right. Effectiveness is doing the right things.” ~ Peter Drucker (Management Consultant, author, and professor)

How a CRM tool can improve your effectiveness

According to a report by HubSpot, 95% of customer service managers believe a CRM tool increases both productivity and effectiveness. And there’s a good reason for that.

A CRM (Customer Relationship Management) system is much more than just contact management software—it’s a tool that brings structure to your business and helps you set the right priorities.

FlowQi CRM comes with built-in task and project management, giving you the perfect combination of tools to boost your productivity.

This is how a CRM tool can help you increase your productivity:

• More clarity and focus. All your projects, tasks, and customer interactions are conveniently stored in one place. You always know what you’re working on and what’s next.
• Options for automation. Spend less time on repetitive tasks like sending invoices or scheduling follow-ups.
• Better planning and prioritization. Set deadlines and receive reminders so you don’t forget tasks or keep pushing them forward.
• Improved collaboration. Working with a team? Easily assign tasks so everyone knows what needs to be done.

Sign up as a tester for our Beta Program and try FlowQi CRM for free. See for yourself how a CRM tool can supercharge your productivity.

Stop pushing tasks forward and procrastinating

Speaking of pushing tasks forward… A CRM tool definitely helps to reduce procrastination by reminding you to complete (the right) tasks.

But you have to act on those reminders. Sometimes, inspiration and motivation feel miles away. You have an important task on your list, but suddenly your inbox is fascinating, coffee is essential, or your laptop desperately needs cleaning.

Maybe the task feels overwhelming. Maybe it’s just too big. Whatever the reason, here are some tips to boost your productivity:

• Make tasks manageable. Big projects can feel heavy, leading to procrastination. Break them down into small, concrete steps and add them to your CRM.
• Set realistic deadlines. Without a deadline, tasks tend to linger. Set a clear, achievable deadline and schedule time to work on it.
• Build a routine. Start your day with your most important task—before checking emails or social media.
• Minimize distractions. Turn off notifications, work in focused time blocks, and use FlowQi’s business software to keep your workflow organized.
• Use the 2-minute rule. If a task takes less than two minutes, do it immediately.

Use technology to your advantage

In addition to a CRM system, there are other digital tools that can help you work more effectively. Consider:

• FlowQi Task Management (integrated into our CRM by default)
• FlowQi Project Management (integrated into our CRM by default)
• FlowQi Sales Tool
• FlowQi Support Tool
• FlowQi E-mail Marketing
• FlowQi Invoicing Tool
• FlowQi Product Management
• and more

FlowQi Sales and Support Tools help maintain strong customer relationships by managing interactions efficiently, while the E-mail Marketing tool allows for targeted communication without the manual hassle.

FlowQi Invoicing simplifies financial administration, ensuring timely payments and reducing errors. And our Product Management Tool helps businesses keep track of inventory, updates, and developments.

Time to take action

Increasing productivity is about working smarter, not harder. With the right CRM tool, you can work more effectively, prioritize, and beat procrastination.

Sign up today to use our tools for free and test them for yourself!